Achieve more with your existing team with Virtual Workforce.
Free up 2 hours a day
with your new AI Agent
No more manual emails. virtualworkforce.ai connects to your data, drafts responses directly in Outlook or Gmail, and saves hours — every single day.
Saving hours every day at:
5 min 
1.5 min
1.5 min Time Savings
Reduce email handling time from 5 minutes to 1.5 minute
+ 30% Customer Satisfaction
Increase customer satisfaction scores by up to 30%.
+ 60% Response Times
Improve response times by up to 60%.
- 40% Cost savings
Achieve cost savings of up to 40%
Productivity
Enhance overall productivity by automating repetitive tasks
24/7 Multi-Language Support
Provide continuous support in multiple languages, ensuring global customer satisfaction.
Why teams love working with virtualworkforce.ai
Reclaim valuable time
Microsoft research shows people spend 4.5 minutes per email. Our AI Agents reduce that to 1.45 minutes.
Enhance Customer and Employee Satisfaction
Our customers don't only save a lot of time, they also answer much faster to their emails, boosting customer satisfaction and engagement.
Boost customer and employee satisfaction
Faster answers = happier clients. Less stress = happier team.
Elevate Customer Experience and Service Levels
Improve response time by up to 60% and raise satisfaction scores by up to 30%.
Human + AI = better results
Keep control: your team reviews drafts before sending, ensuring accuracy and tone.
Your AI Agents grow with you
Train and manage AI Agents like real employees. No code required. They evolve over time.
key features
Seamless Data Integration
Sync with all key systems — ERP, SharePoint, CRM, inboxes and more
Automated email responses
AI Agents write emails, respond in chat tools, and save you time.
Zero coding required
Launch in minutes with our no-code configuration dashboard.
Secure and Compliant
Host in our private EU cloud. GDPR & ISO27001 aligned.
Controlled knowledge base
Add & approve knowledge updates manually. No “black box.”
Custom-fit to your business
Configure workflows, tone, triggers, and more.
Frequently Asked Questions
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For now, getting started requires a quick call with our team — contact sales to get set up.
A self-serve version is coming soon.
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We support Gmail, Outlook, and shared inboxes. Whether you use Google Workspace or Microsoft 365, your AI Agent will work natively within your existing setup—no switching platforms required.
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The AI Agent reads incoming messages and automatically creates a suggested response based on context and past conversations. Drafts appear as a “drafts” in Gmail or Outlook, ready for your review, edit, or approval.
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By default, the AI only creates drafts—you remain in full control. In the future you can enable auto-send on specific workflows if desired, but this is always configurable on your terms.
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We’re fully GDPR-compliant and prioritize data protection. All data is encrypted in transit and at rest. Your data is never used to train external models, and access to your email or systems is tightly permissioned and revocable at any time.
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Our AI Agents are trained to handle repetitive, high-volume email tasks like responding to customer inquiries, processing orders, sending invoices, triaging tickets, scheduling appointments, and more. Each Agent is tuned for real business workflows—not just generic chat.
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Yes. You can set tone of voice, define escalation rules, apply safety filters, and configure workflow-specific behavior. Each Agent can be tailored to match your company’s communication style and operational guidelines.
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Virtualworkforce.ai connects with your CRM, ERP, ticketing systems, and internal databases via APIs or you can connect your ERP via an SQL database connection. This gives the AI full context when generating responses or performing tasks, ensuring replies are accurate and informed.
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Most customers see measurable time savings within the first week. There’s no code required—just connect your tools, activate your Agent, and watch it start working within minutes.
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No. Our pre-built Agents come ready to use. You can fine-tune them with simple rules and preferences, but there’s no need for model training. Business users can configure everything from the dashboard.
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Virtualworkforce.ai Agents are designed specifically for business workflows. Unlike general-purpose AI, our Agents understand your internal systems, maintain long-term context, automate actions (not just text), and follow custom rules to ensure operational accuracy.
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Yes. You can create separate Agents for departments like sales, customer support, logistics, or finance—each with their own integrations, tone, permissions, and behavior. This allows you to scale automation across your organization with precision.