Smart drafts and automatic labeling
in your mailbox

How It Works: Discover the Power of Virtualworkforce.ai

virtualworkforce.ai connects to your mailbox and business systems without any technical setup. The agent labels emails automatically, prepares smart drafts and keeps information synced across your ERP, WMS, TMS or SharePoint. Each email becomes structured data your team can actually use.

How to use:
Step-by-step

Seamless Data Integration

Connect Your Data Sources Our platform connects all your business systems and data sources with our open API structure. Integrate systems such as ERP, WMS, TOS, PIM, OMS, CRM, BI, (SQL) databases. This comprehensive integration ensures that all relevant information is accessible in one AI-powered hub.
Add All Company Information

Centralize Knowledge and Data You likely have vast amounts of manuals nobody reads, and data storage structures like SharePoint, Google Drive, and Confluence. Add this to Virtualworkforce.ai, along with custom domain or department knowledge, ensuring your AI Agents have comprehensive access to all necessary information.
Connect Your Email Box

Integrate Your Email Systems Connect your group email box or your own private email, whether it’s Gmail, Outlook, or any other email provider. This allows your AI Agent to process all information in real-time, ensuring efficient and timely communication management.
Set Up Your Logic

Customize Operational Rules Establish any rules you want the AI Agent to follow. This can include safety protocols to prevent sharing of sensitive data, and setting the appropriate tone for different customer interactions, ensuring compliance and consistency.
AI Agents that manage your inbox

Our AI agent reads incoming emails, labels them automatically and prepares ready-to-send drafts directly in Outlook or Gmail. This cuts out repetitive inbox work and keeps communication consistent and organised.
If needed, your team can review every draft before sending, so you stay fully in control while the agent handles the heavy lifting. You only return to our platform when you want to adjust simple settings or fine-tune instructions — the real work happens inside your mailbox.
Continuous Learning and Improvement

Evolving AI Workforce Virtualworkforce.ai allows you to train and manage your AI agents just like real employees. The platform continuously learns and improves from interactions, adapting to new tasks and evolving to meet your business needs. You can easily add and update the knowledge base, ensuring that the AI evolves without relying on a 'black box model'.
Multi-Language Support and 24/7 Availability

Provide Round-the-Clock Support in Multiple Languages Our AI Agents are capable of handling inquiries in multiple languages, providing 24/7 support to your customers. This ensures that your business can offer timely and accurate responses at any time, increasing customer satisfaction and loyalty.
Customizable and User-Friendly Platform

No Coding Required Deploying and managing AI agents with Virtualworkforce.ai is straightforward and requires no coding skills. Our intuitive, user-friendly platform allows your team to easily customize and manage virtual employees to fit your unique business requirements.